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Job Role:  Company Secretarial & Consents Administrator

Location: Luton

Job Sector: Property Transfer

Hours: 35 hrs

As Company Secretarial & Consents Administrator you will contribute to our vision of being the leading residential property manager, as recognised by others by:

  • Carrying out Company Secretarial compliance for colleagues and customers

The Company Secretarial & Consents Administrator reports into the Company Secretarial & Consents Administrator Team Leader.

About You

You are currently working in a customer facing or administration/clerical role and now want to be part of a fast paced organisation where you are communicating and working with all levels of people and departments.

Your excellent attention to detail and communication skills mean that you are able to produce accurate and timely administration to the business.

You have an understanding of Leases and Transfers which means you are able to problem solve effectively and use your own initiative when dealing with customer enquiries. Your positive and helpful manner means you are able to deal with challenging customers and clients.

About Us

FirstPort is the largest and most experienced residential property manager in the UK, employing more than 3,000 colleagues dedicated to looking after peoples’ home. 

Great property management is about more than just bricks and mortar. We recognise and value the contribution our people make to our business and we are committed to ensuring they are skilled and equipped to do the best job they can and that they have the opportunity to realise their full potential.

Our Values set out the commitments we have made to deliver excellent service and they inform the relationships that we have with customers and clients.  They shape our culture and are used in measuring and rewarding performance.

Main Responsibilities

  • Distribute notices of AGMs within statutory timeframes, liaise with Directors, AMs/PMs and provide administration assistance.

  • Resign and appoint Resident Management Company officers.

  • Amend address changes at Companies House.

  • File confirmation statements and accounts at Companies House within timeframes.

  • Distribute minutes of AGMs.

  • Issue new share/membership certificates following sales and liaise with solicitors.

  • Check lease/legal documents for subletting requirements.

  • Check properties for lease compliance.

  • You will be expected to learn and understand the roles and responsibilities of all departments of the business to ensure that internal communication is referred and dealt with in a timely manner.

Our Values

Friendly – We look out for people’s best interests, and show them we care by dealing with them in a warm and friendly manner.

Inventive – We’re creative and resourceful. We strive to improve what we do and how we do it, so we can provide the best ideas and solutions to look after people, their homes and communities.

Respectful – We listen, consult and take on-board people’s opinions and needs. We understand the importance of the home and community in people’s lives, and act with respect at all times.

Skilled – We’ve the qualifications, experience and take great pride in our work to consistently deliver the highest standards and value for money. We’re informed, and we’re always building on that knowledge to constantly improve our quality of service.

Trustworthy – We’re always professional, reliable, open and honest. People can depend on us to keep our promises and follow through on our commitments.

The Benefits

Our customers deserve the best and the same applies to our people.  We’ll support you with all of the technology, training and support that you need to do your job well.  We offer competitive salaries and a range of benefit packages. In addition to the core benefits, we also offer a range of exclusive discounts on extra benefits to help you and your family make the most of your money, safeguard your future and look after your health.

Diversity

We’re committed to promoting diversity at FirstPort and recruit on merit.  We will consider applications from job share applicants.

Ready to Apply?

Click here to apply for this role.  We will ask you to upload your CV and answer a few questions.  You may also be asked to complete verbal and numerical reasoning tests online.

If you meet the criteria for the role we’ll be in touch to arrange a short telephone interview and our shortlist of candidates will be invited to attend interviews with the hiring manager and up to three other key stakeholders.